10 Things To Look For In An Office Space

Since the height of the post pandemic world, several things have come to change. Many have improved in ways never thought possible or altered ways we didn’t know needed altering. These changes are especially true for how companies are going back to work post pandemic. With a large number of the workforce acclimated to a work-from-home schedule, there is more pressure for companies to provide an office space that gives its work force more flexibility and freedom than their traditional office- enter coworking. 

Coworking spaces are the modern-day offices and often offer unique architecture, inclusive amenities, and large common areas. Coworking spaces have revolutionized companies' work, by offering a truly flexible and collaborative work environment. With over 17,000 coworking spaces globally, and a projected annual growth of 6% in the US, coworking and shared office spaces have quickly become the preferred way to work. 

Coworking spaces and private offices are perfect for small businesses, freelancers, remote workers and professional teams looking to grow, also offering them a professional and flexible work environment tailored to their schedule. With Houston coworking and shared office space in high demand, it's important to know what to look for in a coworking space or private office to help you make the right decision. 

1. Location

Location is one of the easiest factors to overlook, and yet, the wrong location can cost businesses significantly in lost productivity, lowered job satisfaction, and loss of talented employees. With Houston’s traffic, a simple commute can become a headache, especially now that many people are returning to work and leaving their home offices (or temporary couch desks). 

2. Office Size

Office size means different things to different companies, but when it comes to renting shared office spaces, everyone wants to ensure they are getting their money's worth. For growing businesses and startups, this matter is especially important. Unfortunately, with coworking becoming increasingly popular, many coworking companies are finding ways to cram more people in a shared location (like the airlines). Coworking companies will often use windows or communal spaces to downplay their decreasing office sizes. When looking for your coworking space, be sure to compare how much square feet you are actually getting in your private office.  

3. Meeting Rooms

Will you need a private place to meet clients or conduct video conferences? If so, make sure that the space offers easy (and affordable) access to meeting rooms. Some coworking spaces charge per use, some have a credit system, and the rare few (like us at Headquarters) offer unlimited meeting room access with your membership. 

4. Atmosphere

There are many coworking spaces to choose from, so finding one in your proximity that fits your aesthetic is pretty easy. Instead, focus on finding a spot that encourages productive work, sparks creativity, and has the potential for meaningful networking. Focus on office environmental factors like lighting, temperature, and communal spaces.

5. Lease Flexibility

The last thing your company needs is to be stuck in a lease that charges you for growing or (in some cases) downsizing. Be sure to look at the lease terms closely and ensure there aren’t any additional fees for upsizing or downsizing your office space.

6. High-speed Internet

Home is where the Wi-Fi is good. With the majority of computing heavily dependent on cloud-based systems, you’ll be doing yourself, your company, and your team a big favor if you move your work to a space with a strong and reliable internet connection. While most coworking spaces ensure the Wi-Fi is up to speed, it is always a good idea to test it for yourself before signing a lease.

7. Access

Whether you have company-established working hours or you work on your own schedule, your coworking space should be accessible to you at all times of the day. Some people are more productive in the mornings, while some like to get their grind on when it’s dark. Find out the operating hour of the coworking space so you can plan your time effectively, and remain flexible.

8. Security

Unless carrying your laptop around isn’t a problem, you’re going to want to have a space you feel secure leaving your work for the lunch hour, or even overnight. Be sure to check what the security measures are, especially if the place is open all day and all night.

9. Parking

Nothing can stifle your day more than getting to the office and not being able to find a place to park. With many coworking spaces either charging for parking, or having limited parking, be sure to enquire about the parking situation.

10. Extra costs

Many coworking spaces offer plenty of great benefits and amenities, but be sure to check which ones your membership includes, as these extra fees can have a significant impact on your budget. Don’t be shy to ask up front if there are any extra costs for meeting rooms, printing, parking, and more.

While searching for a coworking space, finding the most value for your money is fundamental in choosing a coworking space. You have to ask yourself how much you are willing to pay each month and what kind of perks and amenities you actually need to get the best return on your investment. You certainly want to pick the right coworking spot near you that benefits your productivity and inspires you to get the most out of your working hours.  Good luck on your search!

Check out our previous blog that covers the price comparison chart below and see just how other’s pricing just doesn’t compare!